8). Benefits of Using Application Tracking System(ATS) in Recruiting Employees.
Introduction
In Today’s technological environment companies used various technology-based recruitment sources like job portals, social media, Emails, message through mobiles etc. to acquire talented employees. Recruitment function helps organization to collect applicant’s information; scrutinizing and separate qualified applications for further processing based on job requirement and select the potential candidate. To reduce this traditional recruitment process HR department employed the tool like Applicant Tracking System.
An ATS (Applicant Tracking System) is a tool of HR software that automates, streamlines, and enhances the hiring process. ATS is a software programme that makes it possible to handle recruitment needs electronically. Any type of applicant tracking system is used by most reputed business organizations to handle work applications and manage resume data. ATS Tools assist the recruiters to handle the recruitment needs of the organization and keep track of candidates (Derous & Fruyt, 2016).
Alexander.F (2017), concluded that Applicant tracking system is the best module of Human resource information system. ATS helps the recruiter to reduce time of recruitment process. ATS useful in screening the applicants, schedule interviews, check the references and complete the whole recruitment process.
Typical components involve in ATS process
Figure 1: Components involve in ATS process
When the job seeker applies for the job through online,
Applicant Tracking system records personal details, contact details,
educational qualification, work experience and send the acknowledgement message
to the applicant. This software scrutinizes the resumes which are matched to
the job requirement and forward to the management if not send the regret
message by the software automatically. It helps the management in fixing interview
for the shortlisted applicants. The software automatically moves the data of
the applicant to the employee’s database of the organization when they selected
for the job.
Benefits using ATS in recruitment
Figure 2: Benefits of ATS
Source: WhatsNew2Day
1. Save Time
ATS helps the recruiter to pick the potential candidate.
Recruiters may use an applicant tracking system (ATS) to automate candidate
contact without losing the personal touch. ATS has some built in recruitment
email templates which will be helpful to communicate in time with all the
applicants. So it will reduce HRM working load and their time.
2. Save Money
This is the most
cost-effective way of recruitment because it accelerates the hiring process to
the final stage – interviews with a few top applicants. This will save you a
lot of time. It will also save you time and money by eliminating the need to
advertise your open vacancies.
3. Streamline the hiring process
ATS enables recruiter able to view, monitor and manage
candidates' progress directly from a single forum. As a result, you will be
more coordinated and streamlined in the recruiting process. ATS helps to share information
about the candidates with the team members who need that.
4. Improve candidate experience
The main advantage of this Applicant Tracking system is to
communicate with all the candidates without interruption. Candidates
experienced this advantage. An Applicant Tracking System will help you have
impeccable experience for applicants in several other ways.
5. Ensure legal
compliance
The extent use of
Applicant Tracking System is to eliminate human errors and bias in hiring
process. Employers follow Equal Employment Opportunity Commission to give equal
opportunity to the entire applicant to hire and it protects the applicant against
employment discrimination.
6. Get valuable insights
Applicant Tracking
Systems enable the recruiter to enhance recruitment process by using in built
Analytics. Every phase of hiring process and each candidate will be monitored
and tracked automatically by an ATS. It collects a large amount of data
automatically, measure several different recruitment metrics, and produce
beautiful, easy to understand reports. These reports will give you useful
information about the aspects of your recruitment process that yields results.
Drawbacksof using ARS in recruitment process
1. The increasing adoption of ATS has also attracted the
interest of scammers (Sokratis,2017). In most cases, this phenomenon
- Jeopardizes job seekers’ privacy.
- Leads to financial loses.
- Vitiates the credibility of organizations.
2. Communications can be less personalized.
3. Could filter out good candidates.
References
- Alexander Pravin Durai .F.R,”Applicant Tracking System A Component of HRIS: Benefits and Issues in its Usage”, Journal of Emerging Technologies and Innovative Research, Vol.4
- Bala Koteswari (2021), Use of Applicant Tracking System (ATS) in Talent Acquisition, Journal of Exclusive Management Science – August 2021 - Vol 10
- Derous, E., & Fruyt, F. D. (2016). Developments in Recruitment and Selection Research. International Journal of Selection and Assessment, 24(1), 1–3. https://doi.org/10.1111/ijsa.12123
- Griffin (2022), What Are the Benefits Of Using An Applicant Tracking System? Business Article, < https://whatsnew2day.com/benefits-of-using-an-applicant-tracking-system/>
- Sokratis Vidros, Constantinos Kolias , Georgios Kambourakis and Leman AkogluAutomatic 2017) Detection of Online Recruitment Frauds: Characteristics, Methods, and a Public Dataset, Article from future Internet.
Great.very informative.
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